Camp Registration Privacy Notice

This notice explains how The Adeola Ajayi Foundation ("AOA") handles information collected when families register children for the AOA Basketball Camp in Sango Ota, Ogun State, Nigeria, and when coaches and volunteers apply. It is written with the Nigeria Data Protection Act 2023 in mind. DRAFT: to be reviewed by counsel before registration opens.

Who is responsible

The Adeola Ajayi Foundation is responsible for this information. Contact us about it at support@adeolaajayifoundation.org.

What we collect, and why

For campers: the child's name, date of birth, gender (for the boys' or girls' session), an optional identification photo, school and class, area, basketball experience and clothing sizes; the parent or guardian's name, relationship and contact details; an emergency contact; any health information the parent chooses to share so we can keep the child safe; answers about the child's access to basketball shoes, equipment, coaching and safe places to play, and whether costs are a barrier (so our limited places reach the children who need them most); and the parent's permissions. We never ask for bank statements, salary slips or other financial documents. For coaches and volunteers: contact details, experience, availability, references, and safeguarding declarations. We collect only what we need to run a safe camp.

Our lawful basis

We process children's information with the consent of their parent or guardian, which we record with the date and the wording shown. Health information is processed with explicit consent, to protect the child's vital interests in an emergency. Coach and volunteer information is processed with the applicant's consent and in our legitimate interest in keeping children safe.

Who can see it

Only authorised AOA staff, and only what their role needs. Health details and private safeguarding answers are encrypted and visible only to our safeguarding and medical team. Answers about access and costs are encrypted and visible only to the small team that reviews applications; they are never shown at check-in, on name tags, to coaches, or anywhere public. Every place is decided by a person, not by a computer. Coaches see the camper roster but not health details. We never sell information or share it with advertisers. Every access to health information is recorded.

Identification photo

Parents may add a recent head-and-shoulders photo of their child when registering, or our staff may take one at camp with the parent or guardian's permission. It is used only so our registration team can recognise the right child at check-in and keep accurate records, including for returning campers. It is stored encrypted, visible only to authorised staff, never published, and never used for publicity. We do not use automated facial recognition. A child can still register without one.

Photos and video

Photo, video and publication permissions are separate from the identification photo, and optional. Declining never affects a child's place at camp. Parents can withdraw permission at any time.

Where it is stored

Registration information is stored by our secure service providers (website hosting and database), which may be located outside Nigeria. We use encryption in transit and at rest, and access controls, to protect it.

How long we keep it

Health information is deleted after the camp ends (proposed: within 90 days). Answers about access and costs are deleted after selection is complete (proposed: within 90 days after camp), keeping only the decision and its reason. Identification photos are kept only while they help us recognise returning campers, for a period to be agreed with counsel, then deleted. Basic registration records are kept to recognise returning campers and to report our impact as totals that never identify a child (proposed: up to 5 years), then deleted. These periods are proposals awaiting AOA approval.

Your rights

You can ask to see, correct or delete your information or your child's, withdraw consent, or object to how it's used, by contacting support@adeolaajayifoundation.org. You may also complain to the Nigeria Data Protection Commission.